Getting ready for next year – Please read this carefully !

If it’s worth doing, it’s worth doing well !

Hi all,

This is my last official blog of the 2012/13 year.   I need to take a break, and I’m sure you do too !

As you already know, the next term or so will be ‘make or break’ for us.  After a couple of failed attempts to build a support team in the past, we’re going to give it one more shot.  I’m going to put my all into it, and its success depends on you doing the same.

… hence the catch-phrase above, which we’ll no doubt revisit many times over the next year or so !

When we return to Eastcliffe (Mon Sept. 2nd), we will hold a whole-team meeting to decide on what we want to do over the next 2 years, and just as importantly, how we intend to balance our books and keep up an appropriate working float.

We’ll have to make some decisions as a team, then build an activity plan (with accompanying finances) so that we all know what we’re setting out to achieve.  I’ve outlined some key changes for next year, and have highlighted some options to inform our first meeting back … in a document called …  Moving into 2014

As usual, you can access this doc. by clicking the link above.  It’s only three pages long, and is essential reading if you want to contribute to the team discussion on the 2nd.

There are some key actions that we need to button down before we start music rehearsals.  These are …

Building an effective support team … not just in name, but one that demonstrates a willingness and ability to work together.

Creating an Activity Plan … a plan for 2 years, outlining our aims for concerts and events, fundraising etc.

An effective system of communication … both outgoing and incoming **

An effective Music Library system … based on the website system as now, but with Kyra printing off parts. ***

Important

Please bear in mind that the team’s enthusiasm (and effectiveness) in tackling the tasks above, will dictate when we return to active music making.   If we meet on the 2nd, reach a team agreement, get a summary of the meeting out quickly and put the actions in place, we could start making music the very next week after a quick get together to check on progress.  If it takes a few weeks to build the basics, then our music rehearsals will be put back as a result.

Notes

** – Outgoing communications is the easy bit – I’ll carry on posting blogs, and Andrea (secretary) and Matt (Treasurer) will use the same system whenever they need to message the membership as a whole.  All messages will be stored in the members area of the website.

We’ll have to think how to manage incoming communications though (generally meaning responses from the members), as chasing up replies has proven frustrating and time-consuming for me in the past, and we therefore need a more reliable and easy to use solution.

*** – The details of the music library will be refined in our first meeting.

However, as a default solution …

– I will post all music material to the website as we do now.

– I will allocate a single part to each player and they will print the part off themselves as they do now.  Players are of course welcome to print off any other parts they want to, either for interests sake or because they want to be ready in advance to swap parts as needed.

– Kyra will bring to rehearsals, a ‘library’ of sheet music (min. 1 copy of each part) to allow for flexibility / absences.

Operated correctly, this system will result in our printing out less paper copies overall, will allow for exceptions, and not overload Kyra.

I’ll be able to bring just my own music and the score for each part, which will reduce my workload considerably.

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